Review and approve hours
Approve, decline or edit your staff's time punches, add missing hours and mark sick leave.
Every time a person clocks in and out, it shows up in Timers. Review the hours there before you run payroll.
You need permission to see the Timers page in Time Punch.
Find the timers you need
Timers shows one row per time punch: the person, a bar showing how the hours are split, Total hours, Actions and Status. The status is Pending, Approved or Declined.
By default you see only Pending timers. To change that:
- Use the staff list (All staff) to see one person.
- Click Filters to choose which statuses to show, or Sick leave only. Reset filters clears them.
- Click Name, Progress or Total hours to sort.
A speech bubble next to the status means there is a comment. Hover over it to read it.
Approve or decline
In the Actions column:
- The green check approves the time punch. Confirm the question.
- The red cross declines it. Confirm the question. A declined time punch is not deleted.
- The pencil opens it for editing.
Managers (and admins) also see Approve all timers, which approves all pending timers at once. It tells you how many were approved, or No pending timers to approve.
Edit a time punch
Open it
Click the pencil on the row.
Change the times
Change Start Time and End Time. Leave End Time empty (Ongoing) if the person is still working. Add a Comment if you like.
Check the result
Before and After show how the hours are split before and after your change. The Audit log on the right lists what has been done to this time punch.
Save
Click Save.
Time Punch won't save a time that overlaps another time punch for the same person. Change the times or edit the other one instead.
Add a missing time punch
Click New timer, choose the Staff member, fill in Start Time and End Time, and click Save.
Mark sick leave
In the edit window, turn on Sick Leave. The hours then count as sick leave, shown as Sick Leave in the bar and as Out sick in the report.