Add time off for staff
Block out holidays, breaks or other time when a staff member is not available, and repeat it if needed.
Use time off to block a staff member's calendar for a few hours, a whole day, or a regular pattern such as every Friday afternoon.
You can add time off for a staff member if you have permission to edit services and staff. A staff user can also add time off for their own calendar.
Add time off
Open the staff member's menu
In the appointment calendar, click the menu next to the staff member's name at the top of their column.
Click Add time off
Choose Add time off. If you clicked a time on the calendar first, the form opens with that date and time filled in.
Fill in the form
Enter a Title, for example "Holiday". Pick the Date. Turn on All Day for the whole day, or set a Start Time and End Time. The end time must be after the start time.
Repeat it (optional)
Use Repeat to choose does not repeat, daily, weekly, monthly, yearly or custom. Set Repeat every, and for weekly or custom choose the days under Repeat on. Under Ends, choose Never, On a date, or After a number of occurrences.
Save
Click Create time off.
You also find Add time off when you create something new from the calendar, and as a button on the phone.
See, change or delete time off
Open the schedule
Open the staff member's menu and choose Time off schedule.
Pick an entry
Each entry shows the title, the date, the time (or All Day) and, if it repeats, how often.
Edit or delete
Click the pencil to change it, then click Update time off. Click the bin to delete it. You are asked to confirm before it is removed.
Past time off is hidden. Click the history icon to show or hide it.
Skip one day of a repeating time off
When you edit a repeating time off, you can leave out a single day without changing the rest. Click the block icon (the tooltip reads "Exclude … from recurrence"). That day is no longer blocked.
Staff who book by fixed time slots (scheduled services) don't have Add time off in this menu. They have Closures instead. See Close for a day or part of a day.
You can change the colour of time off on the calendar in Calendar display settings.